Data Privacy Policy
Introduction
This Policy outlines the organization’s privacy culture, emphasizing the protection of the privacy rights of all individuals whose data we process. It ensures compliance with applicable privacy and data protection laws by implementing privacy controls and principles to foster transparency, accountability, and data minimization within Olla Systems. We collect and use information as described in this Privacy Policy. Consent will be requested before using personal data not outlined in this Policy.
Definitions
– Personal Data: Information that can identify an individual, either on its own or when combined with other data, such as name, address, phone number, email, or identification numbers.
– Sensitive Data: Categories of Personal Data requiring heightened protection due to their sensitive nature, including but not limited to racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, health information, or information regarding an individual’s sex life or sexual orientation.
– Processing: Any action performed on Personal Data, including collection, recording, organization, storage, transfer, modification, usage, disclosure, or deletion. Examples include:
– Biodata such as names, age, gender, address, and contact information.
– Biometric information.
– Any other relevant details provided by individuals or received by Olla Systems under a lawful contract or other legal basis.
– Data Subject: Any individual whose Personal Data is processed by Olla Systems.
– Data Controller: The entity responsible for determining the purposes and means of Personal Data processing. Olla Systems assumes responsibility for compliance with applicable data protection laws.
– Data Processor: Any party processing Personal Data on behalf of the Data Controller, following the Controller’s instructions while implementing appropriate data protection measures.
– Consent: A clear, freely given, and informed indication of the Data Subject’s agreement to process their Personal Data.
– Data Breach: A security incident leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access to Personal Data.
– Relevant Individual: Any employee, contractor, or third party working on behalf of Olla Systems.
Acceptance of Terms
By accessing our site, using our services, or submitting information through the site or services, you agree to the collection, processing, and use of your information in line with this Privacy Policy. This includes the collection, use, disclosure, storage, transfer, and processing of your information, including personally identifiable data. Your information may be processed in the country where it was collected or in other countries that may have less stringent data protection laws.
If you do not agree with our Privacy Policy, please refrain from using our site, products, or services.
Obtaining and Using Personal Data
Olla Systems ensures that data is collected and processed lawfully based on the following legal grounds:
– Consent: When the Data Subject explicitly consents to data processing.
– Contractual Necessity: When processing is necessary to fulfill a contract with the Data Subject.
– Legal Obligation: When processing is required to comply with legal obligations.
– Legitimate Interests: When processing supports the legitimate interests of Olla Systems or third parties, provided these interests do not override the rights and freedoms of Data Subjects.
Olla Systems ensures transparency in data processing by:
– Providing clear privacy notices at the point of data collection, explaining what data is collected, why it is needed, how it will be processed, and with whom it may be shared.
– Informing Data Subjects of their rights under data protection laws, including the right to access, rectify, and delete their data, and to object to processing.
– Regularly reviewing consent processes and privacy notices to maintain compliance.
Types of Data Collected
Olla Systems may collect, but is not limited to, the following types of data:
– First and last names
– Gender
– Date of birth
– Government-issued identification
– Photo identification
– Address
– Country of residence
– Nationality
– Place and country of birth
– Email address
– Telephone number
– Company name, position, and company specialization
– Information provided through correspondence
– Personal information collected from third-party sources
Cookies
We, along with third-party partners, may place cookies (small text files) on your computer, smartphone, or other devices when you use our site or services. By continuing to use the site, you consent to our use of cookies.
Our service uses cookies and similar tracking technologies, including beacons, tags, and scripts, to monitor user activity and store certain data.
Note: If you disable cookies, some parts of the service may not function properly.
Additionally, we may use web beacons—tiny electronic files in certain parts of our service or emails—to gather statistics, such as the number of visitors or email interactions.
Data Transfers and Disclosures
Olla Systems is committed to transparency in data sharing. We inform Data Subjects of any transfers or disclosures of their personal data, including the purpose, types of third parties involved, and safeguards in place.
Data Retention and Deletion
Olla Systems retains Personal Data only for one (1) year. Once the data is no longer required, it will be securely destroyed in compliance with legal requirements.
Data Access, Updates, and Deletion
We take reasonable measures to protect Personal Data from loss, misuse, unauthorized access, alteration, and destruction. We strive to keep data accurate and up-to-date. For access, updates, or deletion requests, please contact us through the “Contact Us” link on our site.
Changes to this Privacy Policy
We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page and take immediate effect. By continuing to use our services or site, you agree to any modifications.
Please review the Privacy Policy regularly.
Compliance/Data Protection Officer
For questions about this Policy’s content, interpretation, or implications, please contact the Compliance Officer. Olla Systems reserves the right to deny requests that jeopardize data security, confidentiality, or are impractical or made in bad faith.
The Data Protection Officer can be reached at dpo@ollasystems.com.